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Non Profit Administration Intern

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Medical College of Wisconsin


Position Description: Position Description Are you interested in an opportunity to learn more about non-profit administration and philanthropy? This internship offers the opportunity to have a behind the scenes look at a variety of support tasks in several functional areas of the Advancing a Healthier Wisconsin Endowment. Under general supervision, and in collaboration with AHW staff and leadership, projects will be assigned as identified and will focus on general administration, finance, scheduling, report creation, event planning, background research, presentation creation, grant management activities and compliance activities. Purpose About AHW Endowment - The Advancing a Healthier Wisconsin Endowment was established by the Medical College of Wisconsin in 2004 to receive a portion of the charitable funds from the conversion of Blue Cross Blue Shield of Wisconsin from a nonprofit organization to a for-profit corporation. The proceeds of the sale were generously gifted to Wisconsin's two medical schools - MCW and the University of Wisconsin School of Medicine and Public Health - on behalf of the people of Wisconsin. AHW proudly calls the MCW School of Medicine home. It is this strategic placement in the third largest private medical school in the nation - within Wisconsin's largest private research institution - that enables us to steward this gift, combining the power of philanthropy with that of academic medicine to serve as a catalyst for positive change statewide. Learn more at and learn how you can be a part of the AHW team! Please include a cover letter describing your interest in this internship opportunity. Primary Functions - Coordinate a variety of administrative activities related to non-profit philanthropy - Assist in planning programming activities, schedule meetings, assist with event planning - Conduct background research and summarize themes - Create tracking spreadsheets and compile reports; Analyze data on key areas of AHW work to develop reports and dashboards - Utilize AHW's volunteer software and research viable projects and matches - Query topics and create presentations via Microsoft Office suite - Assist with data entry into AHW's grants management platform Salesforce; Review existing databases and explore new, alternative ways to display information. - Draft content for AHW funded project database in collaboration with the Communications team - Manage historical record inventory and streamline storage systems. - Create mail merges and RSVP lists for meetings and events. - Support AHW team in planning and carrying out a variety of programming and events - Collaborate across AHW functional units and the organization to uphold stewardship objectives and principles - Perform other duties as assigned. Knowledge - Skills - Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Maintain professionalism in all written and verbal communication. Possess a working knowledge of Microsoft Office products. Exhibit courtesy and cooperation with leaders and co-workers. Strong writing, organizational, time management, interpersonal, communication, and problem-solving skills. Exercise confidentiality and a high degree of discretion. Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required. Organizational Structure Building: MCW Medical Education Building or Remote Work Department: Advancing a Healthier Wisconsin Endowment Reports to (Title): Department Administrator Collaborates with (Titles): AHW staff Preferred Schedule: 8am-4:30pm Position Requirements: Specifications Minimum Required Education: Must be a student in good academic standing, currently enrolled at an accredited academic institution. Student must have completed at least the sophomore year. Minimum Required Experience: No experience necessary. Preferred Education: College coursework in general business, communication, information technology, or related field. Preferred Experience: Experience working with databases, project management tools, or communications platforms. About MCW The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Associated topics: administrative support specialist, administrator, clergy, database administrator, executive assistant, executive support, human resources, operational support, receptionist, support
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