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Database Management Intern

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Medical College of Wisconsin


Position Description:Position DescriptionAre you interested in opportunity to learn more about database management and reporting? This internship will support AHW's Salesforce administration team and will focus on various tasks related to the philanthropic work of the Advancing a Healthier Wisconsin Endowment. Under general supervision, and in collaboration with AHW staff and leadership, projects will be assigned as identified and will focus on data entry, report creation, process improvement and general administrative tasks related to AHW's grant management system.PurposeAbout AHW Endowment - The Advancing a Healthier Wisconsin Endowment was established by the Medical College of Wisconsin in 2004 to receive a portion of the charitable funds from the conversion of Blue Cross Blue Shield of Wisconsin from a nonprofit organization to a for-profit corporation. The proceeds of the sale were generously gifted to Wisconsin's two medical schools - MCW and the University of Wisconsin School of Medicine and Public Health - on behalf of the people of Wisconsin. AHW proudly calls the MCW School of Medicine home. It is this strategic placement in the third largest private medical school in the nation - within Wisconsin's largest private research institution - that enables us to steward this gift, combining the power of philanthropy with that of academic medicine to serve as a catalyst for positive change statewide. Learn more at and learn how you can be a part of the AHW team!Please include a cover letter describing your interest in this internship opportunity.Primary Functions* Assist in creating forms for streamlining processes in AHW's grant management system.* Assist with adding project files into AHW's grant management system.* Manage historical record inventory and streamline storage systems.* Create presentation and database templates via Microsoft Office suite.* Review existing databases and explore new, alternative ways to display information.* Participate in weekly collaborative meetings with AHW team.* Collaborate across AHW functional units and the organization to uphold stewardship objectives and principles* Perform other duties as assigned. May assist in other functional areas of AHW Endowment as needed.Knowledge - Skills - AbilitiesKnowledge of computers, clerical procedures, customer service standards, collaboration, and information management.Maintain professionalism in all written and verbal communication.Possess a working knowledge of Microsoft Office products.Exhibit courtesy and cooperation with leaders and co-workers.Strong writing, organizational, time management, interpersonal, communication, and problem-solving skills.Exercise confidentiality and a high degree of discretion.Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.Organizational StructureBuilding: MCW Medical Education Building or Remote WorkDepartment: Advancing a Healthier Wisconsin EndowmentReports to (Title): Department AdministratorCollaborates with (Titles): AHW teamPreferred Schedule:8am-4:30pmPosition Requirements:SpecificationsMinimum Required Education: Must be a student in good academic standing, currently enrolled at an accredited academic institution. Student must have completed at least the sophomore year.Minimum Required Experience: No experience necessary.Preferred Education: College coursework in general business, communication, information technology, or related field.Preferred Experience: Experience working with databases, project management tools, or communications platforms.ClassificationGrade Name NULLFull-Time Equivalent Full-timeFLSA Status Non-exemptFLSA Test AdministrativeWorkweek Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.Job ID 331Job Name Admin Support Below Grade 8Position Category Administrative Support WorkersPhysical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Risk PotentialLittle or no exposure to hazards such as dust, fumes, or extreme temperatures, airborne or blood borne pathogens, extreme temperatures, or allergens.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Performance DimensionsCollegialityExhibit confidentiality, honesty, and actions that build trust and strengthen relationships. Listen to others and effectively communicate in a clear and concise manner through written and verbal communication. Demonstrate respect and commitment to the values of diversity and equity; seek out and incorporate diverse perspectives into decision making.Excellence and CreativityExhibit initiative and ingenuity by taking ownership of tasks to proactively improve services, avoid problems, or develop opportunities. Generate novel and valuable ideas to impact institutional missions.Identify and implement new methods to increase efficiency and quality.Education and DevelopmentDisplays an ongoing commitment to continuous learning and self-improvement in one's area of responsibility. Actively seek out mentorship and learning opportunities that can be applied to current and future work activities. Develop and maintain professional affiliations. Participate in design, development, and/or evaluation of instructional materials, methods, courses, or programs.Agility and JudgmentRemain flexible and versatile in rapidly changing environment and adapt quickly to changing circumstances. Change behavioral style or method of approach when necessary to achieve a goal. Make timely and sound decisions based on analysis of information, experience, and logic. Show reliability and accountability in the successful completion of all work.Stewardship and Institutional CitizenshipSupport transformational change to achieve institutional vision and strategies. Be an active and thoughtful participant in institutional initiatives, meetings, and committee work. Conserve resources and use in an efficient and cost effective manner across all institutional missions. Look for ways to improve and promote quality within area of influence.DisclaimersBackground CheckEmployment in this position may be contingent upon successfully completing a background and criminal history check, caregiver background check in accordance with the Wisconsin Caregiver Background CheckLaw, physical examination, and / or driving record check.Equal Opportunity EmployerThe Medical College of Wisconsin is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability, or sexual orientation.Diversity and InclusionThe Medical College of Wisconsin defines diversity as a commitment to recognizing and appreciating the variety of individual differences in an environment that promotes and celebrates individual and collective achievement. The diversity of MCW continues to be an important source of innovative ideas and creative accomplishments.ConfidentialityEmployees that have access to MCW, affiliate, subsidiary, or student data or Protected Health Information(PI), or research protected information are obligated to protect the confidentiality and proper use and access of this information in order to prevent loss, misuse, unauthorized access, unnecessary identification, or security breaches.CompletenessThis job description is not an employment contract and the Medical College of Wisconsin may modify this document at any time. This document is intended to indicate the types of tasks and levels of skill, effort, and responsibility required by positions assigned this title. This information shall not be construed as a declaration of the specific duties and responsibilities of any particular position. It is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of direct reports. The functions described are not to be interpreted as exclusive or all-inclusive of the various functions performed.About MCWThe Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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